Health Center Week Tools
 
Tips for
Successful Events
Tip #3
MAKE YOUR CONTACT by calling your Representative’s District
Office of Senator’s primary state office.
Ask to speak to the scheduler.
Some Members have one staffer who schedules both District and Washington
events or meetings; others have a separate scheduler for in-state
functions and another for Washington events or appointments.
BE SPECIFIC AND PERSISTENT
My name is………. I am calling for (Name of Health Center and
location). We are planning an open house to celebrate National Health
Center Week, which is August 7 13, 2004. We expect press coverage
and a large turnout from the community and would like our Representative/Senator
to join us and to speak to the gathering. We will make every effort
to accommodate his or her schedule.
Note! It is important to be polite but insistent. The job
of the scheduler is to prioritize their Member’s schedule. Make
sure you emphasize that you expect many people in attendance - and/or
that your Representative or Senator had indicated in previous contact
his desire to visit your health center in connection with ongoing
efforts in Congress to expand resources and strengthen America’s
Health Centers.
FOLLOW UP IMMEDIATELY after your telephone conversation or message with a fax or written invitation giving full details.
If you do not hear back within a week, call again. Do not accept an open-ended delay. Advise that you that you need confirmation for news releases, etc. If you have trouble getting a response, don’t hesitate to ask other people who may have ties or connections with the Member to call on your behalf and encourage a favorable response.
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